Customer Management Features

Create customized CMS-style pages for different user groups, showcasing all necessary elements and tools to keep them informed and engaged. Design unique pages for customers, tailoring each one by selecting the relevant resources, training materials, and tools to fit their specific needs and roles. These pages can be shared either individually or with automatically segmented groups.

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Magentrix's API is public. We offer a robust REST API for integrating with the our platform and allow you to access everything so you can customize what you need and scale your customer operations.

Magentrix uses industry-leading security measures, including 2-factor authentication (2FA), session management, single sign-on (SSO) with SAML 2.0 (and Google, Facebook, X, LinkedIn), CORS, domain whitelisting, comprehensive audits, and detailed reports - just to name a few.

Analytics are available in 2 ways in Magentrix: with Reports & Dashboards and built-in, feature analytics.

Reports & Dashboards:  Generate reports for yourself or for customers to view (if enabled, and with the necessary permissions granted). Additionally, you can allow customer users to create their own reports.

Features with built-in analytics for admins: Case Management, Training (LMS), Document Management, Articles, Wikis, Resource Collections, Pop-up Alerts, Surveys, Marketplace, Customer Journeys.

Equip customers with the information they need, such as help documentation, product updates, announcements, blogs, news, or a knowledge base for self-service support.

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Automated actions. Possible actions include: 

• Configuring email alerts 
• Specifying users to follow records and receive updates 
• Sending an instant message to users or groups 
• Creating automated task reminders

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Create customized micro sites for specific user groups (e.g. branded portals for your customers' organizations). Each customized hub operates autonomously, featuring its own distinct domain, separate member login access, and individual management capabilities.

Magentrix operates as a platform as a service (PaaS), which means you can go far beyond the default setup. Using our Developer Console, you’re able to build on and customize the platform however you need.

This flexibility is key because it allows you to expand the system’s capabilities to fit your business's unique requirements. You can create custom features, applications, web-hooks, and triggers, all within the platform’s existing structure. By doing this, you can ensure the portal integrates seamlessly with other systems and meets the specific needs of your customers, even beyond what the standard offering provides.

Share files with customers. Store and organize documents such as product guides, tutorials, and presentations. The powerful search tools enables customers to quickly find what they need. Supported file formats include PDFs, Word docs, Excel sheets, PowerPoints, images, email templates, links, bookmarks, videos, audio, and code snippets.

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Let customers manage contracts, agreements or any document that requires an e-Signature, directly from within the customer portal. Integrations with various e-signature services, including AdobeSign, YouSign, and DocuSign.

Customers can register for webinars, conferences, product launches, and more. Invite all or specific customer groups. Events can be organized by type and include location maps, event images, and details.

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Reduce the time spent on customer support by providing answers to frequently asked questions. Empower customers to quickly and independently find the information they need.

A place for customers to submit, vote on, and like ideas. Customers can come back and see if their idea is being worked on and track its progress.

Ideas can be shared with different users. Access levels can be adjusted based on users' roles.

Magentrix allows for the addition of multiple currencies that are displayed based on a partner's locale settings. This means that partners from different regions can see currency values in their preferred currency format.

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The Magentrix platform can be configured to operate in several languages: English, French, German, Italian, Portuguese, Russian, Spanish, Simplified Chinese, Japanese. Works with associated features only.

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Empowers your customers to manage the access permissions for their own team to the portal. They can invite new users or revoke permissions from old users.

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Image or video pop-up messages. Spread awareness for new information, drive engagement, or any other actions you want users to take. Ideal for task reminders, cookie policies, GDPR, announcements, training reminders, event reminders, new collateral uploads, etc.

A variety of resources combined in gallery-style pages. For instance, onboarding a new customer may involve reviewing articles, documents, and courses – having them all accessible in one place makes it easier for the customer.

Share specific records with defined sets of users. Three types of roles available: Employee, Customer and Guest roles.

Employee roles: portal administrator, content publisher, etc. Employee roles allow certain administrative tasks such as document management and LMS management.

Customer roles: restrict access to CRM data, ensuring data privacy.

Guest roles: Designed for public access control.

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Social media-style messaging integrated into the portal for targeted communication with customers or employees.

Social Groups: Encourage collaboration by allowing users to create, join, and manage groups.

Social Threads: Enable communication directly from contact records, documents, invoices, orders and more, through message threads.

Social Feeds: Stay updated by following users of your choice, with activity delivered in a feed format.

Social Messaging (DMs): Privately send one-on-one messages to other users.

Ecommerce stores to sell your product to customers. The accepted forms of payment are: credit card, Stripe, Authorize.NET, Paypal Express Checkout or Moneris.

Create surveys to gather and evaluate customer sentiment and feedback, helping you enhance the customer experience. Tailor follow-up questions based on user ratings, categorizing responses into Detractors, Passives, or Promoters for deeper insights.

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Customize UI design themes for your customer portal with ease. Magentrix offers a design editor that requires no coding skills. Choose from preset themes and tailor them to fit your preferences. You can also create theme variations for different occasions, such as aligning branding with events or holidays, or simply refreshing the portal's appearance.

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Courses can be organized into chapters, each featuring lessons or quizzes in various formats, including video files, YouTube or Vimeo links, PDFs, PowerPoint, or Word documents. Lessons are uploaded in TinCan (XAPI) format, created from widely-used course authoring tools such as Adobe Captivate or Articulate Storyline. You can set course access, deadlines, language preferences, and the sequence of lessons and quizzes. View analytics and reports for courses in progress, failed, passed or many other actions.

Wiki pages lets you create organized and thorough resources for customers. Develop wikis for technical references, guides, or any subjects that customers may need assistance with.

Customers can submit, track, and manage support tickets. They can create tickets with attachments (documents & images). They can also self-close or re-open closed tickets. Ticket deflection included: Three types of ticket deflection workflows: 1. user submits ticket first, knowledge articles displayed after submission, user confirms helpful article to close ticket. 2. user describes issue first, knowledge base results displayed, option to proceed to ticket submission. 3. similar to the second workflow but with the added step of creating a closed ticket for auditing.

Seamlessly integrates with Salesforce Service Cloud or Microsoft Dynamics Incidents.

Group users into subcategories to streamline content-sharing, course assignments, and specific permissions management.

Design and track user journeys with defined phases and steps for structured progress. Build different task-based journeys to guide customers through processes like onboarding or other activities you have tasked them with.

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Facilitate discussions and collaboration amongst customers with forums. Customers can create new posts, "follow" existing discussions, respond to the thread, vote someone else's answer as "best answer", search for topics they're interested in, view posts by statuses, and view & sort posts by latest or popular activity.

• Topics can be set as question/answer or for updates and announcements.
• Similar questions are displayed to help users find relevant answers while browsing threads.
• Forum categories enable further grouping and organization of topics.

Allow new users to self-register when they join the customer portal, accelerating the onboarding process and making it more efficient.

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